The CertiFloor Engagement
Here's what happens when you hire us.
Specification Support
Before your project goes to bid, we review your Division 09 flooring specifications and help ensure commissioning requirements are captured correctly. We provide specification language for Section 01 91 63 that you can adapt to your project. We don't write your specs — we make sure commissioning scope is clear so bidders understand the requirement.
Pre-Installation Review
Before flooring work begins, we review project specifications, approved submittals, and manufacturer installation requirements for every flooring product on the project. This creates the verification baseline — what needs to be followed and exactly how we'll confirm it.
Site Verification
During installation, our agent is on your jobsite at critical milestones:
- Substrate readiness (verifying test results before materials arrive)
- Material delivery and acclimation start
- Installation start for each flooring type
- Ongoing monitoring during installation
- Final verification before turnover
Number of visits depends on project size and complexity. Typical hospital project (150,000–250,000 SF): 8–15 site visits over the installation period. Typical K-12 project (50,000–100,000 SF): 4–8 visits.
Coordination
We attend pre-installation meetings. We coordinate with the GC's schedule — we don't disrupt it. When we identify non-compliance, we document it and notify the owner's representative, architect, and contractor in writing. We don't stop work. We don't direct the contractor. We provide facts so the project team makes informed decisions.
The Proof Packet
At turnover, you receive a comprehensive commissioning report — what we call the Proof Packet. This is your neutral evidentiary record.
What's inside:
- Substrate test verification (contractor's test results confirmed against requirements)
- Continuous environmental data (temperature and humidity during acclimation and installation)
- Installation observations with dates, times, and locations
- Photographic documentation
- Deviation log with resolutions (if applicable)
- Product-specific compliance verification for each flooring type
This is the document that enforces warranties and resolves disputes. It answers the question "were requirements followed?" with evidence.
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